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Executive Assistant, Advertising Products and Tech



Administration, Marketing & Communications
Posted on Tuesday, August 29, 2023


Amazon Advertising is seeking a passionate and driven Executive Assistant to support two Directors on the Ads Core Services (ACS) Team.

This role will primarily support two leaders who oversee teams of 180+ employees in total. This position will serve as part of a close-knit EA team supporting the broader Advertising Products and Tech organization of 5000+ employees worldwide.

This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and be customer service-oriented. This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with senior executives. A successful candidate will have exceptional written and verbal communication skills, will be tech-savvy, resourceful, and a creative problem solver. They will act as the unifier of the team through team socials, events, and programs. They will also partner with onsite operational teams to support the Amazon Ads NYC location. This position requires the capacity to work successfully in a team environment, build effective working relationships, and operate with a good sense of humor.

Key job responsibilities
• Managing complex calendar requests, meeting invites and conference room logistics
• Planning international and domestic travel
• Processing expense reports
• Managing large event logistics including catering, accommodations, and materials (e.g. summits, All Hands events, etc.)
• Planning space for the team and facilitating office moves
• Boosting morale, recognizing outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
• Managing workflows that require approvals
• Identifying internal and external approaches to solve problems in a creative way

A day in the life
Every day is different, but a typical day will involve managing a high volume of email, working with other Executive Assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.

We are open to hiring candidates to work out of one of the following locations:

New York, NY, USA


- 2+ years of senior level leadership support, or 1+ years of Amazon experience
- High school or equivalent diploma
- Experience with Microsoft Office products and applications
- Experience with executive level calendar management


- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $47,500/year in our lowest geographic market up to $107,100/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits. Applicants should apply via our internal or external career site.