DESCRIPTION

Amazon Ads is seeking a self-driven, highly organized, customer obsessed Executive Assistant to support the VP of Amazon Ads, CreativeX. This role requires outstanding planning and communication skills. The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of leader and team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is important. This role leads a small team of EAs and coordinates frequently with EAs across the broader Ads org. The ability to foster a positive team environment is a must, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift.

This is a NYC based in-office role.

Key job responsibilities
Responsibilities include but are not limited to:
• Complex calendar management and coordination for high-level internal and external meetings
• Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting
• Manage team space planning and onsite morale/team building activities
• Partner closely with the leadership team, key business partners, and CreativeX team EAs to provide holistic support to the organization, including oversight of EA allocation, hiring, and onboarding
• Track and help drive completion of key deliverables and follow up on outstanding items
• Coordinate and communicate effectively with a variety of groups including peers, internal and external stakeholders

A day in the life
Every day is different, but a typical day will involve managing a high volume of email, coordinating with EAs across the organization to schedule complex meetings, and partnering closely with the leadership team on various events, initiatives, and Lead EA responsibilities. Working in a highly ambiguous environment, you will complete tasks and projects quickly and with little to no guidance, taking effective action without having to know the total picture.