The Executive Gallery Reception is dedicated to providing exceptional hospitality and support to our resident Executives, assistants and visitors in a sophisticated and secure environment. We serve as the central hub for managing reservations, catering, supplies, facilities and technology requests.

As an Executive Gallery Receptionist within our Amenity Services team , you will efficiently manage daily responsibilities with minimal supervision, thriving in a fast-paced environment while maintaining a professional and friendly demeanor with employees and visitors. As part of a small, effective team, you should be a quick learner who goes above and beyond, taking ownership of your work. Your attention to detail, timely follow-up, and adaptability to new challenges will be key to ensuring seamless operations and making a significant impact.

Job responsibilities

• Perform all Executive Receptionist functions, embodying the ideal Executive Gallery culture for internal and external stakeholders

• Serve as an ambassador and initial point of contact for resident Executives, employees and visitors, providing the highest level of hospitality and professionalism

• Proactively support and anticipate the needs of Executives and admins, ensuring strong follow up

• Manage space and office reservations, coordinate catering, register visitors, answer executive lines, and set up and break down conference rooms

• Conduct daily walkthroughs of designated floors to ensure adequate office supplies and maintenance, including pantry areas and lounges

• Liaise with internal partners including dining, lobby reception, audio visual, and facility teams

• Deliver and promote relevant communications

• Communicate effectively with Management to facilitate understanding and collaboration

• Attend and actively participate in team meetings

• Be flexible to work early mornings or late evenings as needed

Required qualifications, capabilities and skills

• Minimum two years of recent experience in administrative and high-end hospitality roles

• Excellent time management and written/verbal communication skills

• Self-starter with the ability to work in a fast-paced team environment with limited supervision

• Proficiency in MS Office, including Outlook, Calendar, Teams, Word, Powerpoint

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.