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Executive Assistant



New York, NY, USA · United States · Remote
Posted on Saturday, June 1, 2024

Vimeo is looking for an experienced Executive Assistant to support executives on our leadership team. The ideal candidate has experience working in fast-paced environments that require a high degree of professional integrity. Executive Assistants at Vimeo are intuitive and resourceful, and are fueled by organizational excellence and a love of perfecting the smallest detail. If you are an exceptional communicator and have a knack for building relationships quickly, this may be the role for you.

What you’ll do:

  • Coordinate internal and external meetings
  • Manage ever-changing calendars, including booking and managing conference rooms
  • Coordinate travel arrangements
  • Process expenses through Oracle and reconcile department P-Cards in Visa Spend Clarity in compliance with company purchase and T&E policies
  • Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
  • Coordinate internal and external events, including team presentations, and leadership strategy off-site/on-site sessions
  • Partner with internal Executive Assistants to ensure smooth day-to-day communication and organization

Skills & knowledge you should possess:

  • 4+ years’ experience providing administrative support to multiple executives
  • 2+ years’ experience coordinating travel logistics on behalf of multiple executives
  • 2+ years’ of calendar management and expense report management for multiple executives
  • Highly proficient in Google Suite
  • Expert at balancing competing priorities, with the ability to anticipate needs and stay one step ahead
  • Outstanding written and verbal communication skills and exceptional follow-through
  • Thoughtful about problem-solving and demonstrates mature judgment in difficult or complex situations
  • Trustworthy and treats all company matters with discretion
  • Confidently flexible and comfortable with change

Targeted Base Salary Range: $67,500 to $103,500

The base salary range listed above is for candidates located in the U.S., including the New York City metro area.

At Vimeo, we strive to hire and nurture amazing talent across the globe. Actual salaries will vary depending on factors including but not limited to experience, specialized skills, internal alignment and a candidate’s home base.

Base salary is just one component of Vimeo’s total rewards philosophy. We offer a wide range of benefits and perks that appeal to the variety of needs across our diverse employee base! Other rewards may include bonus or commission, Restricted Stock Units (RSUs), paid time off, generous 401k match, wellbeing resources, and more.

About Us:

Vimeo (NASDAQ: VMEO) is the world's most innovative video experience platform. We enable anyone to create high-quality video experiences to better connect and bring ideas to life. We proudly serve our community of millions of users – from creative storytellers to globally distributed teams at the world's largest companies – whose videos receive billions of views each month. Learn more at www.vimeo.com.
Vimeo is headquartered in New York City with offices around the world. At Vimeo, we believe our impact is greatest when our workforce of passionate, dedicated people, represents our diverse and global community. We’re proud to be an equal opportunity employer where diversity, equity, and inclusion is championed in how we build our products, develop our leaders, and strengthen our culture.